From the tender to the one record. One system.
Price the bid. Convert the win into a live roster. Prove the work was done. Gate the safety. And know, this week, whether the contract is actually making money. Built for cleaning, security and FM contractors running distributed teams across multiple sites.
SAYou are running a business on a spreadsheet nobody has tested.
Your bid model has three people’s edits in it and the person who built it left.
Cover gets arranged in a WhatsApp group at 5:47am, and there is no record of who agreed to what.
The work happens at night, in an empty building, with nobody watching. When the client challenges it, you have nothing but your word.
You find out a contract is bleeding when your accountant tells you. Thirty days late.
None of this is a technology problem. It is what happens when the bid, the roster, the safety file and the evidence live in four different places.
We know because we did not guess.
Operify AI was specified alongside an operator who ran a cleaning company of more than a thousand operatives for ten years. Every guardrail, every gate and every report exists because a real contract was once lost without it.
Our costing engine handles employer NI below the secondary threshold, the apprenticeship levy, auto-enrolment pension, holiday and bank-holiday accrual, and periodic works gross-up.
If your software does not know those line items exist, it was not built for you.
Five stages. One data model. Nothing re-typed.
A number entered when you price a tender follows through to the roster, to the operative’s phone, to the audit score, and into the client report. Enter it once. Use it everywhere.
Win. Price it with guardrails.
Price the tender with guardrails that will not let you bid below the wage floor. Mark it won and it becomes a live contract in one action.
180 hrs / wk · £480,000 pricedPlan. The week builds itself.
The contract expands into recurring tasks and shifts. Build and publish the week.
the same 180, rosteredDeliver. Proven on the ground.
Teams work the app. Clocking in, scanning checkpoints, completing checklists. Offline-first, because basements have no signal.
178 of the 180, verifiedAssure. The standard, proven.
Safety gates, quality audits and incident capture prove the standard on the ground.
scored on the 178Report. Measured against the price.
Everything rolls up. For you, for compliance, and for the client.
the 2 missing hours = −£540Everyone sells you the shift. Nobody prices the bid.
Workforce apps schedule your people. Inspection tools score your sites. Neither can price a tender, and neither can tell you whether the contract you won is making money. Operify AI carries one model from the bid to the evidence, so the number you priced is the number you are measured against.
Bid to delivery in one click.
Mark a bid won and Operify AI creates the client, the contract, the sites, the service plan, the recurring tasks and the shift patterns. Nothing is re-keyed, so nothing drifts between what you sold and what you deliver.
Safety that actually stops the work.
A task cannot start until the operative has signed the current RAMS and COSHH and holds a valid certificate. Enforced on the server. There is no override and no back door.
An audit score without hours data is meaningless.
Operify AI scopes inspection scores to the hours actually logged in that area. If a zone was contracted six hours and got two, the audit does not just tell you it failed. It tells you why.
You will never open a dashboard. So it watches for you.
Nobody running nine hundred operatives across two hundred sites has time to go looking for problems. Operify AI goes looking for you. It surfaces the contract drifting into loss, the site whose audit scores are sliding, the certificate about to expire, and the task that should have started an hour ago.
It does not wait to be asked.
Continuous monitoring across every contract, site and operative. It brings you the problem before you knew to look for it.
Talk to your data.
Ask in plain English: “which contracts are under-delivering this week?” Every answer traces back to the source record. If the data does not support an answer, it says so. No invented numbers.
It closes the loop.
An audit failure raises a corrective task. A lapsed certificate blocks the work. A breached threshold raises the clean. Automatically, not as a notification you have to action.
This only works because everything sits on one verified data model, from the bid to the evidence. AI on top of four disconnected systems is just a chatbot guessing.
Explore Living AI →Everything the contract touches.
Costing & Bids
Price the tender. Convert the win in one click.
Scheduling, Roster & Time
Publish a week with no holes in it.
Mobile App
Offline-first. Built for a basement with no signal.
Explore →Health, Safety & Compliance
RAMS signed before the task starts. RIDDOR determined at capture.
Explore →Quality, Audits & Feedback
Scores scoped to the hours you actually delivered.
Explore →Workforce & HR
Built for the turnover this industry actually has.
Explore →Living AI
It does not wait to be asked.
Bring us a contract. We will show you what it looks like in Operify AI.
Thirty minutes, no slides. We will price something like one of your tenders, roster it, and show you the record it produces.